Jefferson County Library Foundation is currently seeking qualified candidates for the following position:



Job Description

Workplace overview

The Jefferson County Library Foundation (JCLF) is a 501 (c) (3) nonprofit that provides fundraising and advocacy for Jefferson County Public Library (JCPL). Our funding supports library-related services for which tax dollars are not available. The main way we generate revenue to support our 10 Jefferson County Public Libraries is through used book sales.


Last year, JCLF earned more than $250,000 through our semi-annual Whale of a Used Book Sales, online book sales, in-library book sales and various other holiday and special event book sales throughout the year. JCLF also generates funding through individual solicitations, corporate sponsorships, grants, annual appeals, bequests and special events. These monies are used to expand and enhance the programs, projects and initiatives of Jefferson County Public Library.


Position summary

The Warehouse Coordinator role at the Jefferson County Library Foundation is a full-time (40 hours per week), hourly position focused on overseeing the scanning and pricing of used books (culled from Jefferson County Public Libraries and collected via individual donations and book contribution drives), readying the books (and CDs, DVDs, audio books, etc.) for sale. This person is responsible for general management of the Foundation warehouse and warehouse operations.


This employee also posts and handles online book sales of rare and collectible books as part of our Jeffco Friends online storefront.


The Warehouse Coordinator will work closely with a variety of dedicated volunteers, and will be charged with supervising all book scanning and pricing, plus will work with the Volunteer & Friends Coordinator in scheduling ongoing volunteer training via professional book dealers and Foundation vendors.


There will be some weeks that require flexibility to work evening and weekend hours (for example, with our semi-annual Whale of a Used Book Sales in June and October). This position will report to the Executive Director.


Key responsibilities

  • Book sorting, scanning, boxing and pricing (and supervising a team of volunteers who assist with this)
  • Accepting book donations from the public
  • Organizing books for the Foundation’s year-round book sales; ensuring safe book storage
  • Work with JCPL Facilities staff and/or outside vendors to schedule book pallet removals, storage and transportation to book sales locations
  • Work with Executive Director to schedule and organize book drives that engage the general public
  • Assist the Event Coordinator in organizing and managing all Foundation book sales events
  • Serve as key liaison with the Foundation’s outside book sales vendor; schedule book pick ups
  • Implement the Foundation’s online sales business model; work with outside book sales vendors
  • Oversee the online book sales initiative; manage all aspects of packing and mailing
  • Serve as a key point of contact for our book vendors regarding online sales, recycling and post-event residual sales and donations
  • Work with the Library facilities staff re: book donation pick-up and delivery (from libraries), book recycling, etc.
  • Handle the monthly children’s book giveaway program (sharing used books with other nonprofits)


Volunteer training and scheduling

  • Work with Volunteer & Friends Coordinator to organize book sorting training for volunteers
  • Help ensure that all training manuals, volunteer directories and volunteer databases are up-to-date


Used Book Sales Events

  • Works with the ED, the Event Coordinator, the Volunteer & Friends Coordinator and a team of trained volunteers to produce two Whale Sales (June, October) at the Jefferson County Fairgrounds (approx. 100,000 books, CDs, DVDs, vinyl records, etc., per sale).
  • Assists the Event Coordinator and Volunteer & Friends Coordinator in the handling of post-sale book residuals; set-up and break down at sales locations; on-site volunteer management; ensures that all event supplies are itemized, delivered and maintained; ensures that book pallets are wrapped and delivered; and assists in securing event signage and pricing.
  • Produces and manages smaller book sales, such as the March Madness sale, winter holiday sales, etc.



  • Professional organizational, interpersonal and communication skills (both verbal and written)
  • Ability to work independently; good decision making abilities
  • Top-notch customer service skills in dealing with donors, vendors and the general public
  • High-level competency in organizing, training and supervising volunteers
  • Ability to meet deadlines and handle stressful situations in a productive manner
  • Good computer skills, including competency with Microsoft Office Products, databases and added computer software; able to research book values and post books for sale online
  • Working knowledge of book bar-scanning devices
  • Minimum of a two-year college degree
  • Must be able to lift/move 25-40 lbs., operate a variety of equipment, and stand for long periods
  • Some flexibility in weekly work schedules
  • Knowledge of books/book values and willingness to learn book sorting/selling process
  • Sense of humor required


Preferred skills: Must have a passion for books, hands-on experience in book selling business and knowledge of the market value for popular and vintage books


Salary & Benefits: $18 hourly, 40 hours per week. Must be flexible with hours, depending on seasonal book sales. Benefits include health, dental, vision, short/long-term disability, life insurance, generous PTO and vacation, plus an opportunity to participate in an employer-match retirement plan. Work atmosphere is professional but casual!


To Apply

Please send a cover letter and resume to by Friday, November 15, 2019.